Privacy Statement

The protection of your privacy is important to Python Predictions. We undertake to protect and process your personal data in strict compliance with the law, and to make sure you have the latest information.

The purpose of this privacy statement is to fully inform you and to explain how we collect, use and store your personal data. The contractual provisions we agreed with you remain unchanged. We invite you to take the time to read this privacy statement to become aware of how we handle this subject. You may object to the processing of your data, as explained in Chapter 6 of this notice.

We use record-keepers known as ‘cookies’ on our website. For more information about this, please review our Cookie statement. For a description of the conditions governing your use of this website, please review the Terms of Use.

Those affected by this privacy statement are:

• Customers, sub-contractors, candidates, prospects, website visitors etc. of Python Predictions who are identified or identifiable natural persons;
• All other identified or identifiable natural persons who are involved in any transaction with Python Predictions as representatives of our customers, sub-contractors, prospects, candidates etc. whether private individuals or legal entities (for example company directors, agents, legal representatives or other contact persons).

The data covered by this privacy statement are personal data, i.e. any information in relation to an identified or identifiable natural person. We may collect personal data from you directly, or from other sources.

We may collect various personal data about you from you when you interact with Python Predictions:

• identification data: your name, address, date and place of birth, picture, account number, phone number, e-mail address, IP address, household composition, educational history, employment history, references, your qualifications skills…;
• data relating to your behaviour and habits when using our affiliates’ or our own internet websites.

We may also collect personal data about you from other sources (e.g. information about your professional qualifications as posted on LinkedIn or on other resources). If we do so, we will inform you within a reasonable time of the categories of personal data involved and the source thereof, as well as the other information contained in this privacy statement.

Your personal data may be processed for any of the following purposes:

• To improve our websites and our services;
• To fulfil legal and contractual obligations (customers, supplier, …)
• To market our services (including sending you promotional messages about our products and services);
• To maintain our business relationship, where you are a user of our website, a client or a candidate;
• For recruitment purposes;
• To retain candidate details and notify about future job opportunities;
• To comply with legal, regulatory and judicial requirements and reasonable requests;
• To defend ourselves in the event of a legal claim.

You may provide us with personal data about you when participating in a recruitment process (e.g. when applying on our jobsite). In this case, we process your personal data as part of taking pre-contractual steps.

If you apply with us and we do not immediately have a job opportunity for you, we intend to retain your personal data for other job opportunities that you may be interested in. If we contact you for other job opportunities, you may give us additional relevant information about yourself (e.g. your preferences about the type of work you are interested in or your most recent work experience or qualifications). We will retain this additional input in order to keep the information that we have about you accurate and up to date, so that we can present you with job opportunities that match as closely as possible with your skills and preferences at any time. For the same reason, we may also retain information that you provide publicly (e.g. through updates of your LinkedIn profile). We will never store any sensitive information about you. In this case, processing your personal data is necessary for our legitimate interest as an IT consultancy company whose core business consists of assessing and matching each candidate with the most interesting job opportunities. You have the right to object to the fact that we process your personal data in this way, by sending an e-mail to info@pythonpredictions.com.

We may also collect personal data about you from other sources (e.g. information about your professional qualifications as posted on LinkedIn or on other resources). In this case as well, processing your personal data is necessary for our legitimate interest as an IT consultancy company and you have the right to object to the processing by sending an e-mail to info@pythonpredictions.com.

We may use your personal data to send you direct marketing materials, including invitations to  events that we organise. In this case, processing your personal data is necessary for our legitimate interest as a commercial company, since we need to promote ourselves both as a provider of products and services and as an employer. You have a right to opt out of such direct marketing or to adjust your preferences.

We have set up an adequate standard of security when it comes to safeguarding and protecting personal data in accordance with our legal obligations. By doing so, we want to prevent any unauthorized person from gaining access to, processing, altering or deleting personal data.

We would like to draw your attention to the fact that no security measures can guarantee 100% security.

You also have an important role to play in safeguarding your personal data. E.g. you should choose sufficiently strong passwords and never share your account credentials (log-in and passwords).

The people who are authorized to access your data are specifically defined depending on their role.

We may transfer your personal data to any of the following third parties if necessary for the purpose:

• to customers in the context of recruitment or temporary employment;
• to companies which perform business support functions as a processor for Python Predictions (for example: the provider of our applicant tracking system, our external payroll service provider);
• where relevant, to your employer;
• to regulatory and supervisory authorities;
• to legal and professional advisors;
• to other companies in the Python Predcitions group.

We enter into data processing agreements with companies that process your data on our behalf in order to ensure the same level of security and confidentiality of your data. We remain responsible for these processing operations. If these processors are based the in USA, we will check if they are a member of the EU/US privacy shield and if they have the required level of security and confidentiality measures or, alternatively, implement another data transfer mechanism, such as standard contractual clauses or binding corporate rules..

If we are considering you for a job that does not involve working directly for our customers, we will only disclose your personal data to dedicated members of our HR team and to managers or team members of our relevant departments.
If we are considering you for a job that does involve working directly for our customers, we may in addition also disclose your personal data to such customer but (i) we will only disclose personal data that are relevant for the customer’s assessment of your application and (ii) we will do so only with your consent.

When we process your personal data for marketing purposes, we will only disclose these data to dedicated members of our marketing team and, if applicable, to external parties that provide services related to marketing. In the latter case, we will enter into data processing agreements with such service providers.

We will not keep your personal data for longer than necessary for the processing purposes for which your data were collected. We will appropriately and securely dispose of your personal data when we no longer need them. We take into account the sensitivity of your personal data, the purpose and the legal requirements in order to use the appropriate retention period.

We keep basic information about our customers and suppliers for up to 10 years for liability, legal, tax and compliance purposes after the end of the contract. In specific cases, we may be required to retain these data for a longer period of time, for example in the event of a legal dispute.

For more information about our data retention policy, please contact info@pythonpredictions.com.

If you start working for us, we will retain your personal data for as long as you have a contract with us and for a reasonable time afterwards as needed to comply with any legal obligations.

If we process personal data about you for recruitment purposes while you do not work for us, we try to keep the information that we have about you accurate and up to date, so that we can present you with job opportunities that match as closely as possible with your skills and preferences at any time. We will not retain personal data about you that has become irrelevant and/or outdated. If we have not updated our information about you for three years, we will contact you to ask whether we can still retain your information. You have the right at any time to object to the fact that we process your personal data in this way, by sending an e-mail to info@pythonpredictions.com. In this case, we will remove your data as soon as possible and in any event within one month. After you have objected, we will not process your data nor contact you again for recruitment purposes until you change your preferences or until you apply with us again.

Do note that if you apply for a job with us and we do not hire you, we may need to retain certain details about your application for a reasonable time afterwards to deal with any potential issues related to your application.

We only keep your data for the period required for our marketing purposes or until you ask us to delete your data.

Under the applicable data protection legislation, we will use reasonable efforts to ensure that your personal data is accurate and up to date. Therefore, please advise us of any changes to your information.

You are entitled to request access to the details of personal data we hold about you and to have it rectified or erased as allowed by applicable data protection legislation. You may object to or restrict the processing of your personal data in accordance with the applicable data protection legislation. In case of direct marketing, you may opt out of our processing for direct marketing purposes at any time. If the processing of personal data is based on your explicit consent you may withdraw your consent at any time without affecting the lawfulness of processing such data prior to such withdrawal.

You have the right to access the personal data you have provided us, in a structured, commonly used and machine-readable format and you have the right to transmit this data to another controller without consent from us (data portability). This right is however subject to restrictions and conditions.

In relation to exercising your rights, you can send us your signed and dated request. Please be as accurate as possible when formulating requests:

• By ordinary mail to:
  Python Predictions BV
  Roger Vandendriesschelaan 9, 1150 Sint-Pieters-Woluwe

• By e-mail to info@pythonpredictions.com

Where we have doubt about your identity, we may ask you to adduce evidence of your identity. We will respond to your request as soon as possible and in any event within four weeks after receipt of your request.

In case of disagreement relating to the processing of your personal data, you have the right to contact the competent data protection authority.  However, we encourage you to contact us first in order to try to seek a speedy solution regarding the disagreement.

The contact details of the Belgian Data Protection Authority:

Data Protection Authority
Rue de la Presse 35, B-1000 Brussels
Tel.: +32 2 274 48 00
E-mail: contact@apd-gba.be

In a changing world, where technology never stands still, this privacy policy may be subject to amendments. We invite you to review the latest version of this privacy statement online.

If you have questions about this privacy policy, you can contact Python Predictions info@pythonpredictions.com.